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Administrator [Construction] Maternity cover role
Description✓Anderselite have an exciting opportunity for an Office Administrator on a 9 month Fixed Term Maternity cover to join our team based in Almondsbury, Bristol
✓We are looking for a motivated, enthusiastic and proactive individual to assist in the general administration of project work and provide secretarial support to the Directors and multi-disciplinary teams that sit across 2 floors in our office and are part of the wider Group
✓Our people are the foundation upon which our success is built, and we have no doubt that diversity is at the core of being a successful company
✓We value and empower our staff, and together we are building and maintaining a culture of inclusion and belonging that we have today
✓We care about each other, our communities around them and our clients and we want every single person in our community to be able to bring their authentic, best self to work every day
✓You will be part of a supportive admin team and under the guidance of the Office Manager your key responsibilities will include:
✓Provide secretarial support including typing of general correspondence, letters, reports, etc
✓Ensure reports and letters are formatted to company’s standards
✓Copying and collating of documentation relevant to those that you support
✓Maintain and manage diaries on a daily basis and ensure that the meetings that you have arranged are scheduled within appropriate timescales
✓Submit planning applications/appeals via the Planning Portal
✓Compile and amend reports using Adobe
✓Prepare invoices and supporting fee schedules
✓Liaise with the Accounts Department on invoicing queries
✓Screen calls where necessary, ensure messages are relayed without delay and proactively use your initiative to answer queries where appropriate
✓Book travel arrangements
✓Create new project files and project codes
✓Ensure that general administration duties are fulfilled on a daily basis to ensure that the office runs smoothly
✓Work independently but also collaboratively as part of the admin team and provide secretarial support to other members of the team during sickness and holiday periods
✓We’re with you every step of the way and we offer opportunities for learning and development to help support your career goals and to be the best that you can be
✓What we expect of you
✓We are looking for an admin professional that has the experience and ability to carry out all aspects of administrative and secretarial duties to a high standard and can build strong working relationships across all levels
✓Successful candidates will be able to demonstrate:
✓Excellent communication skills [written and verbal]
✓To be computer literate and fully proficient in all Microsoft packages
✓Ability to work under pressure, use own initiative and manage competing demands and deadlines
✓Excellent organisation and communication skills and interpersonal capabilities
✓Flexible and professional approach to work
✓Good grammatical comprehension – written and verbal
✓Knowledge of administrative procedures and systems
✓Experience in planning portal software or billing/timesheet set up would be advantageous but not essential
✓What are the rewards working with us
✓We offer an excellent remuneration and overall benefits package including:
✓Pay
✓Competitive salary
✓Regular reviews
✓Contractual bonus scheme
✓Protecting your Health & Future
✓7% salary contribution towards your pension in a reputable scheme
✓Generous annual leave including several gift days during the Christmas period
✓Private health insurance scheme and life assurance for all our employees
✓Fun Times
✓Regular employee events – Social, CPD, fundraising, networking, conferences
✓Summer Days Out / Christmas Lunch
✓Annual Employee Conference Day
✓Reward Hub Discounts
✓This is an exciting opportunity to join one of the UKs leading development consultancies and be part of well-regarded and supportive team
✓As a group, we pride ourselves on being open, supportive and committed to our staff and we value fairness and equality for all by creating an agile working environment designed to reach your full potential and enable a flexible work life balance Show more →
✓We are looking for a motivated, enthusiastic and proactive individual to assist in the general administration of project work and provide secretarial support to the Directors and multi-disciplinary teams that sit across 2 floors in our office and are part of the wider Group
✓Our people are the foundation upon which our success is built, and we have no doubt that diversity is at the core of being a successful company
✓We value and empower our staff, and together we are building and maintaining a culture of inclusion and belonging that we have today
✓We care about each other, our communities around them and our clients and we want every single person in our community to be able to bring their authentic, best self to work every day
✓You will be part of a supportive admin team and under the guidance of the Office Manager your key responsibilities will include:
✓Provide secretarial support including typing of general correspondence, letters, reports, etc
✓Ensure reports and letters are formatted to company’s standards
✓Copying and collating of documentation relevant to those that you support
✓Maintain and manage diaries on a daily basis and ensure that the meetings that you have arranged are scheduled within appropriate timescales
✓Submit planning applications/appeals via the Planning Portal
✓Compile and amend reports using Adobe
✓Prepare invoices and supporting fee schedules
✓Liaise with the Accounts Department on invoicing queries
✓Screen calls where necessary, ensure messages are relayed without delay and proactively use your initiative to answer queries where appropriate
✓Book travel arrangements
✓Create new project files and project codes
✓Ensure that general administration duties are fulfilled on a daily basis to ensure that the office runs smoothly
✓Work independently but also collaboratively as part of the admin team and provide secretarial support to other members of the team during sickness and holiday periods
✓We’re with you every step of the way and we offer opportunities for learning and development to help support your career goals and to be the best that you can be
✓What we expect of you
✓We are looking for an admin professional that has the experience and ability to carry out all aspects of administrative and secretarial duties to a high standard and can build strong working relationships across all levels
✓Successful candidates will be able to demonstrate:
✓Excellent communication skills [written and verbal]
✓To be computer literate and fully proficient in all Microsoft packages
✓Ability to work under pressure, use own initiative and manage competing demands and deadlines
✓Excellent organisation and communication skills and interpersonal capabilities
✓Flexible and professional approach to work
✓Good grammatical comprehension – written and verbal
✓Knowledge of administrative procedures and systems
✓Experience in planning portal software or billing/timesheet set up would be advantageous but not essential
✓What are the rewards working with us
✓We offer an excellent remuneration and overall benefits package including:
✓Pay
✓Competitive salary
✓Regular reviews
✓Contractual bonus scheme
✓Protecting your Health & Future
✓7% salary contribution towards your pension in a reputable scheme
✓Generous annual leave including several gift days during the Christmas period
✓Private health insurance scheme and life assurance for all our employees
✓Fun Times
✓Regular employee events – Social, CPD, fundraising, networking, conferences
✓Summer Days Out / Christmas Lunch
✓Annual Employee Conference Day
✓Reward Hub Discounts
✓This is an exciting opportunity to join one of the UKs leading development consultancies and be part of well-regarded and supportive team
✓As a group, we pride ourselves on being open, supportive and committed to our staff and we value fairness and equality for all by creating an agile working environment designed to reach your full potential and enable a flexible work life balance Show more →