Administrator - Projects

DescriptionJA1037 - Administrator - Projects
Location – Culham, Oxfordshire
Salary - £24K
We are currently recruiting for a Contract Administrator to join our client’s Project Team in Culham
The successful candidate role is to support the contract by providing an efficient administrative function and facilitating a customer-focussed service delivery specifically on project works upcoming and ongoing.
Key Responsibilities and Accountabilities:
Efficiently deal with Project works, from scheduling of jobs through to invoicing in a timely manner
Assistance in proactive planning of Project works to ensure completion within programme.
Monthly reporting on contracts.
Actively involved Purchasing of parts and specialist resources.
Arranging access to buildings to aid job completion
Requesting call out and arranging Subcontractor attendance on project works.
Assistance in compilation of tender applications, O&M’s and Health and Safety Files.
Maintaining excellent client relationships, contract and client records
Allocating of works to Sub- Contractors
Following up on outdated works and works not completed with Sub- Contractors.
Attendance at Project meetings as required to take minutes and distribute.
Operate the Company “CPA” system to raise purchase orders, time-sheet entries and invoice queries in line with company policies
Provide support on help-desk when required
Upload documentation such as invoices, service sheets etc to the client shared network
Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs.
Interact with engineers and subcontractors to help deliver Projects.
Support other activities as appropriate when business needs require.
Provide holiday/sick cover as needed to ensure business contingency.
Completing mandatory Client and Company training as required.
Skills & Experience:
GCSE [or ‘O’ Level equivalent] passes in Maths and English or recognised equivalent.
An Understanding of and some experience with Project works environment
Understanding of key deliverables of a Programme of works and experience in use of applications such as Word and Excel
Ability to work on own initiative and to prioritise workload
Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction
Adaptable and responsive and open to changing circumstance
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Salary Min24000Salary Max24001Contract TypePermanentSalary TypeAnnumAdded17dID907800