PA / Office Manager

DescriptionAn exciting role has arisen for a PA to the Bursar at an Oxford Private School
This is a new role that will provide essential comprehensive administrative and secretarial support to the Bursar who is responsible for overseeing the day-to-day management and effective delivery of the School's support services, including Finance, Estates, Facilities, HR, Health and Safety and IT and also Staff, Parents and Governors
The appointed PA will ensure the smooth running of the Bursar's office providing an efficient and discreet service to fellow staff members and confidential and sensitive matters must be dealt with in the appropriate manner
Duties of the role will include, but not be restricted to:
· Planning and managing the Bursar's diary, appointments, and reminder systems, in order to make the most effective use of his time and ensuring the smooth running of the office
· Dealing proactively with all incoming and outgoing correspondence to and from the Bursar's office, including drafting letters and emails, to ensure appropriate and timely responses to all communications
· Receiving the Bursar's visitors, incoming telephone calls, other messages and, if required, emails, responding on behalf of the Bursar to routine enquiries
Ensuring that all visitors and callers to the Bursar's office receive an efficient, professional, approachable, and welcoming service
· Preparing and processing documents, reports, and presentation materials to a suitably high standard, and to agreed timescales, using appropriate software packages
· Planning and organising internal and external meetings/interviews as required by the Bursar, ensuring that appropriate information, facilities, and refreshments are provided; making travel arrangements if required
· Preparing agendas and papers for meetings, taking minutes where needed
The successful candidate will need to be able to demonstrate:
· Proven experience in a similar role
· Substantial senior secretarial and administrative experience, working in a complex environment; and a demonstrable pro-active approach to planning and prioritising work on their own initiative
· Accuracy and thorough attention to detail, as well as first rate organisational skills
· Excellent inter-personal and communication skills, along with a diplomatic and discreet outlook
· Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint, and Excel
· A willingness and ability to 'roll up sleeves' in an emergency as and when needed along with a professional, unflappable and approachable demeanour
This is a permanent position, offering an excellent salary of £36 - £38k, hours are Monday to Friday 8.00am - 5.00pm with free lunch in term time, Healthcare and Pension
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Oxford, Oxfordshire
Salary Min36000Salary Max38000Contract TypePermanentSalary TypeAnnumAdded22dID906882