Construction Administrator
Description✓A private company in Oxford is looking for a Construction Administrator to provide administrative support to the Development Team, predominantly around property purchasing, supplier and contractor engagement, and utility management
✓The role would work closely with many different departments across the business, ensuring robust supplier onboarding and accurate and on time payment, to supporting compliance and engaging directly with contractors and suppliers.
✓Your role will report to the Business Coordinator, supporting them to ensure the smooth running of the developments business
✓You will work closely with all other team members across different departments, to ensure they meet deadlines and targets
✓The role will also provide administrative support to the Operations Manager, Project Managers, Quantity Surveyor and Directors
✓The core objective of the business is to acquire sites with or without planning permission in and around Oxford and generate profit from the completed sales of residential units
✓They carefully select our sites to ensure they are in prime Oxfordshire locations and provide a high-quality product and excellent level of service to our customers
✓This role will predominantly be based at our head office in Oxford but will also require some visits to site from time to time.
✓Key Accountabilities
✓New supplier onboarding process
✓Supporting contractor tender process, ensuring correct health and safety paperwork has been received
✓Facilitating initial engagement with consultants
✓Supporting and ensuring compliance of all procedures amongst the team, feeding back on any bottle necks
✓Managing version control on health and safety documents and questionnaires
✓Completion of credit application forms for suppliers
✓Raising, amending, and completing Purchase Orders for projects and departmental spend
✓Support QS, Project Manager on the set up and monitoring of contractor and sub-contractor Purchase Orders
✓Running reports on goods received not yet invoiced
✓Ensuring prompt payment of suppliers and contractors through effective communication
✓Running cost reports for the project CVR
✓Ordering of PPE/Workwear for team when requested
✓Completing team PPE review annually
✓Ordering site equipment/sundries [ie welfare items like toilet roll, hand soap, fuel]
✓Utilities - organising meter reads and accounts on completed new homes
✓Monthly reconciliation of credit cards
✓Database/System management of supplier and project records
✓I.e
✓set up site and plots
✓Data input and reporting on sustainability progress and goals
✓Cover for Customer Service mailbox
✓You need to have experience in a busy and customer focused office environment and experience of working with finance packages and raising purchase orders
✓It would be desirable if you have experience in property management and/or construction, and experience of marketing and using a content management system.
✓This role is based in Oxford with parking and hybrid working, Salary offered is £28k, 25 days holiday, pension and life assurance and onsite Gym Show more →
✓The role would work closely with many different departments across the business, ensuring robust supplier onboarding and accurate and on time payment, to supporting compliance and engaging directly with contractors and suppliers.
✓Your role will report to the Business Coordinator, supporting them to ensure the smooth running of the developments business
✓You will work closely with all other team members across different departments, to ensure they meet deadlines and targets
✓The role will also provide administrative support to the Operations Manager, Project Managers, Quantity Surveyor and Directors
✓The core objective of the business is to acquire sites with or without planning permission in and around Oxford and generate profit from the completed sales of residential units
✓They carefully select our sites to ensure they are in prime Oxfordshire locations and provide a high-quality product and excellent level of service to our customers
✓This role will predominantly be based at our head office in Oxford but will also require some visits to site from time to time.
✓Key Accountabilities
✓New supplier onboarding process
✓Supporting contractor tender process, ensuring correct health and safety paperwork has been received
✓Facilitating initial engagement with consultants
✓Supporting and ensuring compliance of all procedures amongst the team, feeding back on any bottle necks
✓Managing version control on health and safety documents and questionnaires
✓Completion of credit application forms for suppliers
✓Raising, amending, and completing Purchase Orders for projects and departmental spend
✓Support QS, Project Manager on the set up and monitoring of contractor and sub-contractor Purchase Orders
✓Running reports on goods received not yet invoiced
✓Ensuring prompt payment of suppliers and contractors through effective communication
✓Running cost reports for the project CVR
✓Ordering of PPE/Workwear for team when requested
✓Completing team PPE review annually
✓Ordering site equipment/sundries [ie welfare items like toilet roll, hand soap, fuel]
✓Utilities - organising meter reads and accounts on completed new homes
✓Monthly reconciliation of credit cards
✓Database/System management of supplier and project records
✓I.e
✓set up site and plots
✓Data input and reporting on sustainability progress and goals
✓Cover for Customer Service mailbox
✓You need to have experience in a busy and customer focused office environment and experience of working with finance packages and raising purchase orders
✓It would be desirable if you have experience in property management and/or construction, and experience of marketing and using a content management system.
✓This role is based in Oxford with parking and hybrid working, Salary offered is £28k, 25 days holiday, pension and life assurance and onsite Gym Show more →