Executive Search Coordinator- Permanent
Description✓This role's primary objective is to manage the candidate identification process to support the executive search activities of the business
✓Client Details
✓Global executive search firm supporting clients in healthcare, higher education and life sciences.
✓Description
✓The duties and responsibilities of the Executive Search Coordinator include, but are not limited to:
✓Assist our Managing Directors with the following:
✓Managing their calendar, commitments, and travel arrangements [planning itineraries, developing agendas and meeting materials, reporting expenses, etc.].
✓Provide support and assistance as required to other employees or team members
✓Arranging meetings and conference calls with clients and candidates.
✓Candidate management and reference checks
✓Drafting correspondence, proposals and presentations.
✓Assist as required with appropriate research in a timely and accurate manner to identify potential organisations and candidates.Perform general office/facilities management duties to include:
✓Maintaining internal sales and recruitment templates and marketing materials.
✓Assist the Business Manager with client invoices during annual leave.
✓Assist other members of the team with any IT issues/projects as requested.
✓Contribute to the ongoing improvement of systems and processes and the overall client and candidate experiencePerform accounts payable processing and other basic accounting functions to include:
✓Preparing and sending invoices, reconciling invoicing with bank accounts, managing debtors.
✓Entering approved payments for authorisation.
✓Prepare expenses reports for consultants.Support the effective running of the CMR database
✓Consistent and accurate data entry of person, contact, vacancy and organisation records and data to Profile, including following agreed procedures for doing so [e.g., coding protocols]
✓Consistent and accurate data entry of business development and projectsProvide support to the marketing activity undertaken by the organisation
✓Assistance with management of the website, including the posting and removal of web advertisements, surveys, articles, etc.
✓Assist and manage preparation of the external newsletter and other business development mail-outs
✓Assist and manage preparation of the social media activityProfile
✓Skills and experience
✓5+ years of solid administrative experience in an office setting
✓Proficiency in Microsoft Office Suite [Outlook, Word, Excel, PowerPoint]
✓Excellent organisational skills and attention to detail.
✓Ability to manage several projects/duties at once and prioritise competing demands.
✓Excellent verbal, written communication and presentation skills.
✓Ability to problem solve and to think laterally
✓Computer, internet research and keyboard skills
✓Results and achievement focused
✓Language skills are desirable- German, French or ArabicBehaviours and attitudes
✓Strategic thinker who can multi-task
✓Outgoing, straightforward, and easy-going
✓Able to work independently and take initiative
✓Adaptable, flexible problem-solver
✓High degree of maturity, honesty, trust, and integrity
✓Customer and service focused
✓Respect for othersJob Offer
✓Permanent, Full-Time position
✓Mainly home based, need to travel into Edinburgh office once a week
✓up to £50,000pa DOE
✓Fantastic additional benefits including: extensive healthcare package, biannual bonus and generous holiday allocation Show more →
✓Client Details
✓Global executive search firm supporting clients in healthcare, higher education and life sciences.
✓Description
✓The duties and responsibilities of the Executive Search Coordinator include, but are not limited to:
✓Assist our Managing Directors with the following:
✓Managing their calendar, commitments, and travel arrangements [planning itineraries, developing agendas and meeting materials, reporting expenses, etc.].
✓Provide support and assistance as required to other employees or team members
✓Arranging meetings and conference calls with clients and candidates.
✓Candidate management and reference checks
✓Drafting correspondence, proposals and presentations.
✓Assist as required with appropriate research in a timely and accurate manner to identify potential organisations and candidates.Perform general office/facilities management duties to include:
✓Maintaining internal sales and recruitment templates and marketing materials.
✓Assist the Business Manager with client invoices during annual leave.
✓Assist other members of the team with any IT issues/projects as requested.
✓Contribute to the ongoing improvement of systems and processes and the overall client and candidate experiencePerform accounts payable processing and other basic accounting functions to include:
✓Preparing and sending invoices, reconciling invoicing with bank accounts, managing debtors.
✓Entering approved payments for authorisation.
✓Prepare expenses reports for consultants.Support the effective running of the CMR database
✓Consistent and accurate data entry of person, contact, vacancy and organisation records and data to Profile, including following agreed procedures for doing so [e.g., coding protocols]
✓Consistent and accurate data entry of business development and projectsProvide support to the marketing activity undertaken by the organisation
✓Assistance with management of the website, including the posting and removal of web advertisements, surveys, articles, etc.
✓Assist and manage preparation of the external newsletter and other business development mail-outs
✓Assist and manage preparation of the social media activityProfile
✓Skills and experience
✓5+ years of solid administrative experience in an office setting
✓Proficiency in Microsoft Office Suite [Outlook, Word, Excel, PowerPoint]
✓Excellent organisational skills and attention to detail.
✓Ability to manage several projects/duties at once and prioritise competing demands.
✓Excellent verbal, written communication and presentation skills.
✓Ability to problem solve and to think laterally
✓Computer, internet research and keyboard skills
✓Results and achievement focused
✓Language skills are desirable- German, French or ArabicBehaviours and attitudes
✓Strategic thinker who can multi-task
✓Outgoing, straightforward, and easy-going
✓Able to work independently and take initiative
✓Adaptable, flexible problem-solver
✓High degree of maturity, honesty, trust, and integrity
✓Customer and service focused
✓Respect for othersJob Offer
✓Permanent, Full-Time position
✓Mainly home based, need to travel into Edinburgh office once a week
✓up to £50,000pa DOE
✓Fantastic additional benefits including: extensive healthcare package, biannual bonus and generous holiday allocation Show more →
Features
- ✓Additional benefits