Administrator
Description✓Administrator
✓Contract until end of 2023 [Extension likely]
✓Crewe
✓Hybrid Working
✓Pontoon is an employment consultancy
✓We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace
✓We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more
✓We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
✓We are happy to be recruiting for one of our high-profile automotive clients
✓They are currently looking for an Administrator to join them for a contract running to the end of 2023
✓However, there is likelihood for extension.
✓Overview of the Role:
✓This role is responsible for providing an efficient administrative support service to team/manager in daily activities and ensuring office activities are in line with Company and departmental objectives/agreed timings
✓In this role Colleagues should work closely with other administrators in the
✓department, and /or director's secretaries, team members, and first line managers [apply as appropriate]
✓Regular reports should be made to manager[s].
✓Main Responsibilities:
✓General Administrative Duties
✓Read, route, prioritise incoming mail/telephone calls and handle incoming correspondence
✓Assist visitors to department including arranging transport and hospitality
✓Handle/delegate routine matters [verbal and written] independently
✓Ordering and managing stationary requirements for the department
✓Office equipment maintenance, bookings and re-ordering
✓Establish and maintain an accurate, comprehensive and accessible filing system
✓Ensure confidentiality of personnel matters, corporate or project matters
✓Act as receptionist e
✓meet and greet visitors
✓Flexibility for any departmental administrative cover purposes as required
✓Supporting and contributing to departmental continuous improvement activities
✓Documentation and Distribution
✓Draft letters/memos/documents for signature, ensuring timely distribution
✓Ensure processing, issuing and timely availability of documentation needed for meetings
✓Preparation of documentation/information as required
✓Establishing, maintaining and updating departmental trackers/planners
✓Distribution of mail
✓Diary Management & Travel Arrangements
✓Diary management of manager [s] and /or team, arrange and coordinate meetings
✓Meeting room bookings and diary management
✓Assist in daily function and efficient running of department/office
✓Arrange national/international travel as required
✓Liaison with Company travel providers
✓Processing of travel expenses/expense claims and purchase orders
✓Skills & Experience:
✓Demonstrable administrative experience, ability to work independently and proactively
✓Demonstrable experience of communicating effectively at all levels
✓Self- motivated and flexible with good attention to detail
✓Working knowledge of SAP desirable
✓Behaviours in line with People Framework
✓Qualifications:
✓GCSE or equivalent in English Literature/Language and Mathematics
✓Competent at intermediate level or above in Microsoft Office Outlook, Word, Excel, Powerpoint
✓German language knowledge/qualification desirable
✓Location:
✓This is a hybrid working role, with a requirement to work from the clients Crewe office at least 3 days per week.
✓Working hours:
✓Standard working hours with some flex where required.
✓If you feel that this is a role that would suit you then please apply today.
✓If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
✓Pontoon Solutions are an equal opportunities company Show more →
✓Contract until end of 2023 [Extension likely]
✓Crewe
✓Hybrid Working
✓Pontoon is an employment consultancy
✓We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace
✓We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more
✓We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
✓We are happy to be recruiting for one of our high-profile automotive clients
✓They are currently looking for an Administrator to join them for a contract running to the end of 2023
✓However, there is likelihood for extension.
✓Overview of the Role:
✓This role is responsible for providing an efficient administrative support service to team/manager in daily activities and ensuring office activities are in line with Company and departmental objectives/agreed timings
✓In this role Colleagues should work closely with other administrators in the
✓department, and /or director's secretaries, team members, and first line managers [apply as appropriate]
✓Regular reports should be made to manager[s].
✓Main Responsibilities:
✓General Administrative Duties
✓Read, route, prioritise incoming mail/telephone calls and handle incoming correspondence
✓Assist visitors to department including arranging transport and hospitality
✓Handle/delegate routine matters [verbal and written] independently
✓Ordering and managing stationary requirements for the department
✓Office equipment maintenance, bookings and re-ordering
✓Establish and maintain an accurate, comprehensive and accessible filing system
✓Ensure confidentiality of personnel matters, corporate or project matters
✓Act as receptionist e
✓meet and greet visitors
✓Flexibility for any departmental administrative cover purposes as required
✓Supporting and contributing to departmental continuous improvement activities
✓Documentation and Distribution
✓Draft letters/memos/documents for signature, ensuring timely distribution
✓Ensure processing, issuing and timely availability of documentation needed for meetings
✓Preparation of documentation/information as required
✓Establishing, maintaining and updating departmental trackers/planners
✓Distribution of mail
✓Diary Management & Travel Arrangements
✓Diary management of manager [s] and /or team, arrange and coordinate meetings
✓Meeting room bookings and diary management
✓Assist in daily function and efficient running of department/office
✓Arrange national/international travel as required
✓Liaison with Company travel providers
✓Processing of travel expenses/expense claims and purchase orders
✓Skills & Experience:
✓Demonstrable administrative experience, ability to work independently and proactively
✓Demonstrable experience of communicating effectively at all levels
✓Self- motivated and flexible with good attention to detail
✓Working knowledge of SAP desirable
✓Behaviours in line with People Framework
✓Qualifications:
✓GCSE or equivalent in English Literature/Language and Mathematics
✓Competent at intermediate level or above in Microsoft Office Outlook, Word, Excel, Powerpoint
✓German language knowledge/qualification desirable
✓Location:
✓This is a hybrid working role, with a requirement to work from the clients Crewe office at least 3 days per week.
✓Working hours:
✓Standard working hours with some flex where required.
✓If you feel that this is a role that would suit you then please apply today.
✓If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
✓Pontoon Solutions are an equal opportunities company Show more →