P/T Receptionist/Facilities Administrator
Description✓My international client requires an experienced P/T Receptionist/Facilities Administrator to join their team.
✓Responsibilities:
✓Presenting a professional front-of-house corporate image to callers, visitors, and staff.
✓Answer incoming telephone calls, greeting visitors, and customer support.
✓Assist Facilities where appropriate, including managing mail ordering stationery, lunches, etc.
✓Liaise with local uniform suppliers on new orders and uniform deliveries.
✓First point of contact for staff reporting building/landlord issues to Help-desk and maintain records of such reports.
✓Arranging travel: taxis and couriers and supporting Facilities where necessary with hotel bookings and flight bookings.
✓Ad hoc administration duties for Facilities Manager and Department Managers, assisting with ad hoc projects.
✓Taking hospitality bookings for internal and external meetings and informing I.T
✓when AV equipment is required.
✓Monitoring Facilities and reception mailboxes.
✓First point of contact for staff requesting service from our off-site records management service provider
✓Daily duties will include, but are not limited to:
✓Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers.
✓Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away
✓Announce calls when transferring calls.
✓Check messages from night-time voice- mailbox.
✓Greeting visitors in a professional, courteous, and helpful manner
✓Ensure all guests and visitors sign in and receive guest badges.
✓Notify employees of guest and visitor arrivals.
✓Handle incoming deliveries to the front desk and distribute/ arrange courier shipment/same day/overnight.
✓Sort the post in the morning, and collate throughout the day in readiness for collection.
✓Assist the Facilities Manager in sourcing and ordering stationery, and sundry office supplies including water and catering.
✓Book taxis for internal and external customers.
✓Ordering collection and delivery of records from our off-site archive management service supplier and managing the process generally.
✓Assisting Facilities Manager with informing building maintenance of requests [e.g., air-con]
✓Monitor and log requests through Facilities.
✓Monitor and control car parking in conjunction with Security.
✓Liaise with cleaning/security teams and report issues to Facilities Manager.
✓Support Facilities and departments with general administration duties and ad hoc projects as required.
✓Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying.
✓Handle routine correspondence in the office.Relationships
✓Reporting to the Facilities Manager
✓With all UK employees
✓With all external visitors Desirable Qualifications and Experience:
✓Previous reception experience
✓Good PC Skills
✓Good communication and customer service skillsThis is an excellent opportunity to demonstrate your reception and administrative skills.
✓This role is based in the B37 area of Birmingham
✓This is a rolling contract.
✓- Monday to Friday - 4 to 5 hours per day
✓25 Days holiday and all bank holidays paid [Pro-Rata]
✓5 days sick paid
✓Parking available on-site
✓Interested? Please Apply.
✓Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy
✓Parkside Recruitment is an Equal Opportunities Employer Show more →
✓Responsibilities:
✓Presenting a professional front-of-house corporate image to callers, visitors, and staff.
✓Answer incoming telephone calls, greeting visitors, and customer support.
✓Assist Facilities where appropriate, including managing mail ordering stationery, lunches, etc.
✓Liaise with local uniform suppliers on new orders and uniform deliveries.
✓First point of contact for staff reporting building/landlord issues to Help-desk and maintain records of such reports.
✓Arranging travel: taxis and couriers and supporting Facilities where necessary with hotel bookings and flight bookings.
✓Ad hoc administration duties for Facilities Manager and Department Managers, assisting with ad hoc projects.
✓Taking hospitality bookings for internal and external meetings and informing I.T
✓when AV equipment is required.
✓Monitoring Facilities and reception mailboxes.
✓First point of contact for staff requesting service from our off-site records management service provider
✓Daily duties will include, but are not limited to:
✓Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers.
✓Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away
✓Announce calls when transferring calls.
✓Check messages from night-time voice- mailbox.
✓Greeting visitors in a professional, courteous, and helpful manner
✓Ensure all guests and visitors sign in and receive guest badges.
✓Notify employees of guest and visitor arrivals.
✓Handle incoming deliveries to the front desk and distribute/ arrange courier shipment/same day/overnight.
✓Sort the post in the morning, and collate throughout the day in readiness for collection.
✓Assist the Facilities Manager in sourcing and ordering stationery, and sundry office supplies including water and catering.
✓Book taxis for internal and external customers.
✓Ordering collection and delivery of records from our off-site archive management service supplier and managing the process generally.
✓Assisting Facilities Manager with informing building maintenance of requests [e.g., air-con]
✓Monitor and log requests through Facilities.
✓Monitor and control car parking in conjunction with Security.
✓Liaise with cleaning/security teams and report issues to Facilities Manager.
✓Support Facilities and departments with general administration duties and ad hoc projects as required.
✓Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying.
✓Handle routine correspondence in the office.Relationships
✓Reporting to the Facilities Manager
✓With all UK employees
✓With all external visitors Desirable Qualifications and Experience:
✓Previous reception experience
✓Good PC Skills
✓Good communication and customer service skillsThis is an excellent opportunity to demonstrate your reception and administrative skills.
✓This role is based in the B37 area of Birmingham
✓This is a rolling contract.
✓- Monday to Friday - 4 to 5 hours per day
✓25 Days holiday and all bank holidays paid [Pro-Rata]
✓5 days sick paid
✓Parking available on-site
✓Interested? Please Apply.
✓Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy
✓Parkside Recruitment is an Equal Opportunities Employer Show more →