Admin Assistant
Description✓Administrative/Reception Assistant
✓Our client is a busy law firm based in central London seeking to appoint a highly experienced admin assistant to provide all-round administrative and reception support
✓Suitable Admin assistant candidates must have experience undertaking reception and administrative duties within an office setting, ideally in a law firm, with solid IT and client service skills.
✓Admin Assistant Key Responsibilities Include:
✓* File creation, closure and archiving
✓* File compliance including client onboarding, AML, GDPR compliance
✓* Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
✓* Creation and delivery of court bundles
✓* Reception duties, record and communicate telephone messages
✓* Photocopying, printing, faxing, and filing
✓* Meet and greet visitors, provide hospitality as required
✓* Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements
✓* Maintain and compile records, spreadsheets and presentations using various IT programs andsoftware;
✓* Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
✓* Prepare agendas and take minutes for meetings
✓Setting up conference calls
✓Typing up meeting notes.
✓* Creating mailers/promotional items
✓* Sort, frank, distribute and send in-coming and out-going post
✓Arrange couriers where required.
✓* Records or contact list management and data entry.
✓* Deal wherever possible with routine client enquiries and communications.
✓* Assist fee earners/departments/members of staff as directed
✓Any other task that will improve overall efficiency and administrative functions within the business
✓Admin Assistant Person Specification:
✓* 2 years experience in an admin support role dealing directly with clients/3rd parties
✓* Excellent command of written and spoken English
✓* Ability to stay calm and focused in a deadline driven environment
✓* Detail oriented, excellent attention to detail and ability to multi-task
✓* Ability to prioritise own workload with exceptional time management/organisation skills
✓* Ability to use IT systems/applications [MS Office] proficiently and learn new IT skills as required
✓* Confident professional telephone manner
✓* Friendly team player who takes initiative to help meet team goals
✓* Positive attitude with a pro-active approach to responsibilities
✓* Client facing experience and an understanding of what this requires
✓* Commitment to diversity, inclusion and equality
✓Location: Onsite [5 days office-based] Start Date: Immediate
✓If you would like more information or know of an Admin assistant who might be interested, we welcome your application Show more →
✓Our client is a busy law firm based in central London seeking to appoint a highly experienced admin assistant to provide all-round administrative and reception support
✓Suitable Admin assistant candidates must have experience undertaking reception and administrative duties within an office setting, ideally in a law firm, with solid IT and client service skills.
✓Admin Assistant Key Responsibilities Include:
✓* File creation, closure and archiving
✓* File compliance including client onboarding, AML, GDPR compliance
✓* Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
✓* Creation and delivery of court bundles
✓* Reception duties, record and communicate telephone messages
✓* Photocopying, printing, faxing, and filing
✓* Meet and greet visitors, provide hospitality as required
✓* Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements
✓* Maintain and compile records, spreadsheets and presentations using various IT programs andsoftware;
✓* Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
✓* Prepare agendas and take minutes for meetings
✓Setting up conference calls
✓Typing up meeting notes.
✓* Creating mailers/promotional items
✓* Sort, frank, distribute and send in-coming and out-going post
✓Arrange couriers where required.
✓* Records or contact list management and data entry.
✓* Deal wherever possible with routine client enquiries and communications.
✓* Assist fee earners/departments/members of staff as directed
✓Any other task that will improve overall efficiency and administrative functions within the business
✓Admin Assistant Person Specification:
✓* 2 years experience in an admin support role dealing directly with clients/3rd parties
✓* Excellent command of written and spoken English
✓* Ability to stay calm and focused in a deadline driven environment
✓* Detail oriented, excellent attention to detail and ability to multi-task
✓* Ability to prioritise own workload with exceptional time management/organisation skills
✓* Ability to use IT systems/applications [MS Office] proficiently and learn new IT skills as required
✓* Confident professional telephone manner
✓* Friendly team player who takes initiative to help meet team goals
✓* Positive attitude with a pro-active approach to responsibilities
✓* Client facing experience and an understanding of what this requires
✓* Commitment to diversity, inclusion and equality
✓Location: Onsite [5 days office-based] Start Date: Immediate
✓If you would like more information or know of an Admin assistant who might be interested, we welcome your application Show more →