HR Operations and Recruitment Assistant - £32,303pa – Central London
Description✓HR Operations and Recruitment Assistant - £32,303pa – Central London / Hybrid
✓Ten month maternity cover FTC
✓Working as a HR Operations and Recruitment Assistant you will provide support to the central HR operational processes, such as job contract issuing and administration, eligibility to work administration, contract changes, payroll data entry and job evaluation.
✓Previous experience with the ResourceLink system is essential for this role.
✓DUTIES AND RESPONSIBILITIES
✓* To provide support in the generation of contracts of engagement, payroll variations, fixed-term contracts, DL tutor, honorary and casual contracts as required.
✓* Liaising with managers on fixed-term contracts and funding extensions to ensure accurate contract amendments are produced in a timely and accurate manner and in line with legislation.
✓* To advise managers and staff in accordance with policy and UKVI policy
✓This involves providing advice and guidance on visas and immigration to recruiting managers, employees and applicants to ensure that they understand their obligations as well as ensuring that all paperwork is accurately recorded and is up to date and ensuring eligibility to work paperwork is up-to-date and monitored regularly for existing staff with visa requirements.
✓* To monitor and send out probation and fixed term contract reminders to departments.
✓* Processing new starters [casual staff and DL Tutors], ensuring that all relevant information is inputted into ResourceLink in a timely manner.
✓* To maintain accurate data entry on the HR information system including user testing.
✓* To create and maintain employee files.
✓* To monitor and maintain daily three HR general inboxes.
✓* To carry out HERA grading for recruitment purposes in accordance with policy and procedure
✓This will involve organising and arranging regular HERA review panels, liaising with, and supporting the relevant line managers and applicants on the HERA process and processing outcome letters and paperwork as appropriate and required.
✓* To provide timely responses for reference requests and ad hoc letters as required.
✓* To maintain and support the audit of paper-based files.
✓* Calculating redundancy pay, ensuring accuracy and processing all associated paperwork in a timely manner.
✓* Ensure staff and applicants receive timely responses to their telephone and email enquiries.
✓* Coordinating and providing administrative support for meetings to the Head of HR Operations, Recruitment and Systems including preparing agendas, taking and circulating minutes, monitoring actions and following up outcomes.
✓* To provide cover for the HR Operations team as required during periods of absence.
✓PERSON SPECIFICATION
✓* Experience of providing proactive and responsive HR advice and support [including HR procedures and legislation changes and its impact].
✓* Experience of using the ResourceLink system.
✓* Experience of providing high-quality, high-volume administration in an HR department including dealing with deadline driven requests in a calm, diplomatic and persuasive manner.
✓* Experience of working with job evaluation processes and systems, preferably HERA.
✓* Evidence of having working knowledge of UK immigration regulations, with proven experience of working with UKVI compliance processes.
✓* Experience of working in a fast-paced customer focused and results orientated environment.
✓* Excellent communication skills: verbal, written and in presentations.
✓* The ability to build and sustain effective professional working relationships within HR and the wider business environment.
✓* Evidence of prioritising, planning and organising own workload in order to meet short-, medium- and long-term deadlines to achieve targets and objectives.
✓* Experience of data entry and input using an HR information system.
✓* Excellent IT skills and the ability to extract / analyse data from an HR information system.
✓* The highest levels of integrity, confidentiality and sensitivity.
✓Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity Show more →
✓Ten month maternity cover FTC
✓Working as a HR Operations and Recruitment Assistant you will provide support to the central HR operational processes, such as job contract issuing and administration, eligibility to work administration, contract changes, payroll data entry and job evaluation.
✓Previous experience with the ResourceLink system is essential for this role.
✓DUTIES AND RESPONSIBILITIES
✓* To provide support in the generation of contracts of engagement, payroll variations, fixed-term contracts, DL tutor, honorary and casual contracts as required.
✓* Liaising with managers on fixed-term contracts and funding extensions to ensure accurate contract amendments are produced in a timely and accurate manner and in line with legislation.
✓* To advise managers and staff in accordance with policy and UKVI policy
✓This involves providing advice and guidance on visas and immigration to recruiting managers, employees and applicants to ensure that they understand their obligations as well as ensuring that all paperwork is accurately recorded and is up to date and ensuring eligibility to work paperwork is up-to-date and monitored regularly for existing staff with visa requirements.
✓* To monitor and send out probation and fixed term contract reminders to departments.
✓* Processing new starters [casual staff and DL Tutors], ensuring that all relevant information is inputted into ResourceLink in a timely manner.
✓* To maintain accurate data entry on the HR information system including user testing.
✓* To create and maintain employee files.
✓* To monitor and maintain daily three HR general inboxes.
✓* To carry out HERA grading for recruitment purposes in accordance with policy and procedure
✓This will involve organising and arranging regular HERA review panels, liaising with, and supporting the relevant line managers and applicants on the HERA process and processing outcome letters and paperwork as appropriate and required.
✓* To provide timely responses for reference requests and ad hoc letters as required.
✓* To maintain and support the audit of paper-based files.
✓* Calculating redundancy pay, ensuring accuracy and processing all associated paperwork in a timely manner.
✓* Ensure staff and applicants receive timely responses to their telephone and email enquiries.
✓* Coordinating and providing administrative support for meetings to the Head of HR Operations, Recruitment and Systems including preparing agendas, taking and circulating minutes, monitoring actions and following up outcomes.
✓* To provide cover for the HR Operations team as required during periods of absence.
✓PERSON SPECIFICATION
✓* Experience of providing proactive and responsive HR advice and support [including HR procedures and legislation changes and its impact].
✓* Experience of using the ResourceLink system.
✓* Experience of providing high-quality, high-volume administration in an HR department including dealing with deadline driven requests in a calm, diplomatic and persuasive manner.
✓* Experience of working with job evaluation processes and systems, preferably HERA.
✓* Evidence of having working knowledge of UK immigration regulations, with proven experience of working with UKVI compliance processes.
✓* Experience of working in a fast-paced customer focused and results orientated environment.
✓* Excellent communication skills: verbal, written and in presentations.
✓* The ability to build and sustain effective professional working relationships within HR and the wider business environment.
✓* Evidence of prioritising, planning and organising own workload in order to meet short-, medium- and long-term deadlines to achieve targets and objectives.
✓* Experience of data entry and input using an HR information system.
✓* Excellent IT skills and the ability to extract / analyse data from an HR information system.
✓* The highest levels of integrity, confidentiality and sensitivity.
✓Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity Show more →