Facilities Coordinator
Description✓Facilities Coordinator FTC
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✓We are seeking a skilled and organised Facilities Coordinator to join our team on a fixed-term contract, covering maternity leave.
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✓As an Facilities Coordinator, you will play a crucial role in the management of our mixed-use estate, which includes residential, retail, leisure and commercial office spaces.
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✓Your primary responsibility will be to provide support and coordination in various areas, including property management, tenant relations, maintenance, and administrative tasks.
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✓The successful candidate will have strong organisational and communication skills, a customer service-oriented mindset, and the ability to thrive in a dynamic and fast-paced environment.
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✓Responsibilities:
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✓Support the General Manager and Estate Management Team in maximising the success of the Estate by coordinating and implementing work programs and initiatives.
✓Assist in maintaining health and safety standards on site by keeping records on the H&S portal, conducting periodic reporting, and following up on necessary actions.
✓Manage relationships with contractors and service partners, fostering a collaborative and unified approach across Estate Service Partners.
✓Serve as a point of contact for tenants, addressing their operational queries and coordinating assistance or maintenance requests with the relevant service partners.
✓Generate reports and coordinate documentation for internal use, clients, and distribution across the Estate, in collaboration with the General Manager.
✓Conduct monthly and quarterly property inspections, ensuring documentation is uploaded to the H&S portal and following up on any necessary actions.
✓Manage the finance system by coding and processing all invoices.
✓Support office management duties, including managing meeting rooms and stationery supplies.
✓Build and maintain relationships with clients, tenants, stakeholders, and neighbours across the Estate.
✓Assist the General Manager in the mobilisation of new properties, including setting up filing systems, booking contractors, and updating the onsite team.
✓Coordinate the accurate payment of utility bills in line with client requirements, working alongside the Utility team.
✓Notify insurers of any insurance claims, collate the required information, and monitor claim status until completion.
✓Assist in ensuring adherence to policies, processes, and procedures across the property.
✓Support the management of retail occupiers, including reviewing occupier documentation, conducting shop front inspections, and monitoring housekeeping.
✓Key Skills / Knowledge / Experience:
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✓Ability to plan and manage your own workload effectively.
✓Strong teamwork skills with a willingness to support colleagues.
✓Demonstrated adaptability, attention to detail, and problem-solving abilities.
✓Proficient in using IT applications and software.
✓Effective communication skills with a focus on building and maintaining client, service partner, and customer relationships.
✓Familiarity with relevant legislation and policies relating to Health and Safety and Environmental protection.
✓Interest in the property industry, including a willingness to develop knowledge of service charges, insurance, and other legislation related to property management.
✓Interest in developing an understanding of property construction and basic building operations would be good.
✓Willingness to learn and expand knowledge and responsibilities as the Estate develops Show more →
✓
✓We are seeking a skilled and organised Facilities Coordinator to join our team on a fixed-term contract, covering maternity leave.
✓
✓As an Facilities Coordinator, you will play a crucial role in the management of our mixed-use estate, which includes residential, retail, leisure and commercial office spaces.
✓
✓Your primary responsibility will be to provide support and coordination in various areas, including property management, tenant relations, maintenance, and administrative tasks.
✓
✓The successful candidate will have strong organisational and communication skills, a customer service-oriented mindset, and the ability to thrive in a dynamic and fast-paced environment.
✓
✓Responsibilities:
✓
✓Support the General Manager and Estate Management Team in maximising the success of the Estate by coordinating and implementing work programs and initiatives.
✓Assist in maintaining health and safety standards on site by keeping records on the H&S portal, conducting periodic reporting, and following up on necessary actions.
✓Manage relationships with contractors and service partners, fostering a collaborative and unified approach across Estate Service Partners.
✓Serve as a point of contact for tenants, addressing their operational queries and coordinating assistance or maintenance requests with the relevant service partners.
✓Generate reports and coordinate documentation for internal use, clients, and distribution across the Estate, in collaboration with the General Manager.
✓Conduct monthly and quarterly property inspections, ensuring documentation is uploaded to the H&S portal and following up on any necessary actions.
✓Manage the finance system by coding and processing all invoices.
✓Support office management duties, including managing meeting rooms and stationery supplies.
✓Build and maintain relationships with clients, tenants, stakeholders, and neighbours across the Estate.
✓Assist the General Manager in the mobilisation of new properties, including setting up filing systems, booking contractors, and updating the onsite team.
✓Coordinate the accurate payment of utility bills in line with client requirements, working alongside the Utility team.
✓Notify insurers of any insurance claims, collate the required information, and monitor claim status until completion.
✓Assist in ensuring adherence to policies, processes, and procedures across the property.
✓Support the management of retail occupiers, including reviewing occupier documentation, conducting shop front inspections, and monitoring housekeeping.
✓Key Skills / Knowledge / Experience:
✓
✓Ability to plan and manage your own workload effectively.
✓Strong teamwork skills with a willingness to support colleagues.
✓Demonstrated adaptability, attention to detail, and problem-solving abilities.
✓Proficient in using IT applications and software.
✓Effective communication skills with a focus on building and maintaining client, service partner, and customer relationships.
✓Familiarity with relevant legislation and policies relating to Health and Safety and Environmental protection.
✓Interest in the property industry, including a willingness to develop knowledge of service charges, insurance, and other legislation related to property management.
✓Interest in developing an understanding of property construction and basic building operations would be good.
✓Willingness to learn and expand knowledge and responsibilities as the Estate develops Show more →
Features
- ✓DOE plus discretionary bonus