Executive Personal Assistant/Team Organiser
Description✓An exciting, full time, public sector temporary position has become available working for Network Rail in Liverpool
✓Temporary Contract for 12 months
✓Monday- Friday - Office Hours
✓37hrs per week
✓14.06 per hour
✓Job Role - Executive Personal Assistant/Team Organiser
✓You will support the Infrastructure Maintenance Delivery Manager and their wider team to provide an efficient and effective general administrative and secretarial support service
✓You?ll provide technical input and maintain relevant records as required, organising and attending meetings, taking notes, preparing presentations and much more ? every day will be different!
✓About the role
✓Every day will be different, but you can expect to be involved in the following activities:
1
✓Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns
✓Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment [PPE] for the team.
2
✓Organise meetings and the production, collation and dissemination of documentation for and resulting from them
✓Take minutes when required and follow up actions from the meeting.
3
✓Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels
✓Provide communications to the team, including sending messages as required.
4
✓Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
5
✓Utilise financial and procurement systems and act as Local Purchasing Agent [where directed] by ordering stationery and other office consumables as required.
6
✓Report team problems e.g
✓IT and office facilities and monitor response.
7
✓Undertake administrative tasks as directed including technical literature searches for the team.
8
✓Undertake the role in a way that is consistent with, and reinforces, Network Rails values.
✓In order to be successful in this role, we would like you to have/to be:
✓Ability to multi task
✓Experience in appropriate IT packages
✓· Good time manager
✓· Strong organisation skills
✓· Good communication skills [verbal and written] including excellent telephone manner
✓· Experience of working with a team.
✓We would also like but it isn't crucial to have/to be:
✓· Sound railway background and knowledge of railway geography
✓· Recognised qualification in keyboard associated skills and office management techniques
✓· Knowledge and experience of records management
✓Typical qualifications and experience: five GCSEs at Grade C or above or equivalent [including English Language or equivalent], NVQ Business Administration Level 2, or suitable clerical experience
✓Administrative experience with a good knowledge of and experience in using Microsoft Office
✓Excellent communication skills, both oral and written.
✓If successful in your application, an in-depth background and clearance check will be required, including Criminal Record Checks [DBS Checks], Reference Checks [Employment, Education and any gaps] [3 years], Address checks [5 years] and may involve us obtaining character references and/or other evidence to cover periods of unemployment.
✓To apply please complete our online Registration by clicking the following link [url removed]okstreet .[url removed]/public-sector-registration.aspx and applying online Show more →
✓Temporary Contract for 12 months
✓Monday- Friday - Office Hours
✓37hrs per week
✓14.06 per hour
✓Job Role - Executive Personal Assistant/Team Organiser
✓You will support the Infrastructure Maintenance Delivery Manager and their wider team to provide an efficient and effective general administrative and secretarial support service
✓You?ll provide technical input and maintain relevant records as required, organising and attending meetings, taking notes, preparing presentations and much more ? every day will be different!
✓About the role
✓Every day will be different, but you can expect to be involved in the following activities:
1
✓Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns
✓Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment [PPE] for the team.
2
✓Organise meetings and the production, collation and dissemination of documentation for and resulting from them
✓Take minutes when required and follow up actions from the meeting.
3
✓Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels
✓Provide communications to the team, including sending messages as required.
4
✓Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
5
✓Utilise financial and procurement systems and act as Local Purchasing Agent [where directed] by ordering stationery and other office consumables as required.
6
✓Report team problems e.g
✓IT and office facilities and monitor response.
7
✓Undertake administrative tasks as directed including technical literature searches for the team.
8
✓Undertake the role in a way that is consistent with, and reinforces, Network Rails values.
✓In order to be successful in this role, we would like you to have/to be:
✓Ability to multi task
✓Experience in appropriate IT packages
✓· Good time manager
✓· Strong organisation skills
✓· Good communication skills [verbal and written] including excellent telephone manner
✓· Experience of working with a team.
✓We would also like but it isn't crucial to have/to be:
✓· Sound railway background and knowledge of railway geography
✓· Recognised qualification in keyboard associated skills and office management techniques
✓· Knowledge and experience of records management
✓Typical qualifications and experience: five GCSEs at Grade C or above or equivalent [including English Language or equivalent], NVQ Business Administration Level 2, or suitable clerical experience
✓Administrative experience with a good knowledge of and experience in using Microsoft Office
✓Excellent communication skills, both oral and written.
✓If successful in your application, an in-depth background and clearance check will be required, including Criminal Record Checks [DBS Checks], Reference Checks [Employment, Education and any gaps] [3 years], Address checks [5 years] and may involve us obtaining character references and/or other evidence to cover periods of unemployment.
✓To apply please complete our online Registration by clicking the following link [url removed]okstreet .[url removed]/public-sector-registration.aspx and applying online Show more →