Buying Administration Support
Description✓Reporting to: Senior Buyer
✓Objectives of the job:
✓Supporting the investment process and promotions for the 5 annual LWC National promotional brochures [usually 2 monthly plus 1 x 3 monthly brochure]
✓Liaising with Marketing department to help produce the brochures, and invoicing suppliers for inclusions and promotional redemptions.
✓Supporting the buying team, including, the new product set up process, processing of new line forms, regularly updating product pricing documents, recording grey market buying, raising retros and supporting with the correct implementation of supplier price and duty changes
✓Collating information from the buying team and suppliers & engaging with internal stakeholders across multiple departments usually to a tight timeline, so need to be able to react, adapt and implement any necessary changes that may be required.
✓Main Duties:
✓LWC National Brochures
✓• Liaise with Design to produce brochure page plan to include all supplier adverts and deals
✓Finalise plan and issue to printers
✓• Produce internal brochure notes for Sales & Tele sales teams to understand mechanics of each deal, Brochure Notes issued out to all relevant stakeholders, sales and depots a minimum 2 weeks prior to brochure Go Live
✓• Set up, manage and link to Trinity, all free stock codes and ensure these are communicated to all depots a minimum of 2 weeks prior to brochure go live
✓• Understanding of how promotions are set up, and linked in Trinity
✓• Liaise with Buying Team to ensure all new products are set up in LWC Systems and available for depots to order minimum 2 weeks prior to brochure go live
✓• Collate information from Buying Team re Brochure deals & Supplier Adverts
✓• Collaborating with PR manager, Signature Brands Category Managers and LWC Wine team to create article content relevant for brochure period.
✓• Managing the claims from Suppliers [we charge for the brochure ads & any free stock we have sent out with the deals] by the 20th of each month.
✓• Communicate the above information with Commercial Team, so they can chase any outstanding invoices.
✓• Sending report on price point promotions to Commercial team 1st of the month or before, so margin can be added to account manager margin.
✓• Above to include full clarity on what and why this is being invoiced and what moneys are expected back from suppliers
✓• Sending 8215 report to accounts before 10th of each month to make sure moneys owed are transferred across to all depots
✓• Understand current competitor and market pricing on offers being proposed by brand owner, negotiating best deals for LWC to feature in the brochure
✓• Support the Buying Team in managing marketing spend by brand owner, making sure all accrued moneys are spent in year
✓• Creating analysis report to calculate latest Marketing Moneys available by supplier [volume by supplier X Contractual Marketing Spend per SKU, c/s, Brewers Barrel]
✓• Collaborating with online team, to ensure all activities are executed on time and all money has been spent by brand owners
✓• Understand current competitor and market pricing on offers being proposed by suppliers
✓• Supporting buyers to negotiate best deals for LWC to feature in the brochure
✓Administration Support
✓• Support Buying Team in New Product Set Up Process including:
✓• Collating all slides, taking minutes and circulating post meeting actions for fortnightly New Product Review Meetings
✓• Issuing out and checking accurate supplier completion of new line forms
✓• Comparing cost prices against competition and required LWC margins
✓• Pricing and Retro Support
✓• Regularly updating company pricing bible
✓• Accurate recording of Grey Market purchases
✓• Invoicing suppliers for retrospective discounts and overriders calculated by Buying Team
✓• Checking supplier price and abv changes and updating systems as required
✓• Monitoring competition brochures, website, special offers and compare to LWC pricing, seeking support from brand owners to activate similar mechanics in LWC
✓Key Skills:
✓• Excellent Communication Skills, able to engage at all levels of the business
✓• Ability to multitask and ensure clear communication with key personnel
✓• Excellent Customer service skills [internal & external].
✓• Competent with Microsoft programmes including Excel and Powerpoint
✓• Excellent time management and prioritisation skills
✓• Adaptable, able to work as part of a fast growing business managing multiple requirements at any time
✓• Team Player with strong relationship building skills
✓• Strong history of engaging with internal stakeholders and external suppliers
✓Additional Preferred Skills & Experience:
✓Full understanding of ‘Trinity’, Diver and Cyberquery system
✓Previous experience working in On Trade or Drinks Wholesale Show more →
✓Objectives of the job:
✓Supporting the investment process and promotions for the 5 annual LWC National promotional brochures [usually 2 monthly plus 1 x 3 monthly brochure]
✓Liaising with Marketing department to help produce the brochures, and invoicing suppliers for inclusions and promotional redemptions.
✓Supporting the buying team, including, the new product set up process, processing of new line forms, regularly updating product pricing documents, recording grey market buying, raising retros and supporting with the correct implementation of supplier price and duty changes
✓Collating information from the buying team and suppliers & engaging with internal stakeholders across multiple departments usually to a tight timeline, so need to be able to react, adapt and implement any necessary changes that may be required.
✓Main Duties:
✓LWC National Brochures
✓• Liaise with Design to produce brochure page plan to include all supplier adverts and deals
✓Finalise plan and issue to printers
✓• Produce internal brochure notes for Sales & Tele sales teams to understand mechanics of each deal, Brochure Notes issued out to all relevant stakeholders, sales and depots a minimum 2 weeks prior to brochure Go Live
✓• Set up, manage and link to Trinity, all free stock codes and ensure these are communicated to all depots a minimum of 2 weeks prior to brochure go live
✓• Understanding of how promotions are set up, and linked in Trinity
✓• Liaise with Buying Team to ensure all new products are set up in LWC Systems and available for depots to order minimum 2 weeks prior to brochure go live
✓• Collate information from Buying Team re Brochure deals & Supplier Adverts
✓• Collaborating with PR manager, Signature Brands Category Managers and LWC Wine team to create article content relevant for brochure period.
✓• Managing the claims from Suppliers [we charge for the brochure ads & any free stock we have sent out with the deals] by the 20th of each month.
✓• Communicate the above information with Commercial Team, so they can chase any outstanding invoices.
✓• Sending report on price point promotions to Commercial team 1st of the month or before, so margin can be added to account manager margin.
✓• Above to include full clarity on what and why this is being invoiced and what moneys are expected back from suppliers
✓• Sending 8215 report to accounts before 10th of each month to make sure moneys owed are transferred across to all depots
✓• Understand current competitor and market pricing on offers being proposed by brand owner, negotiating best deals for LWC to feature in the brochure
✓• Support the Buying Team in managing marketing spend by brand owner, making sure all accrued moneys are spent in year
✓• Creating analysis report to calculate latest Marketing Moneys available by supplier [volume by supplier X Contractual Marketing Spend per SKU, c/s, Brewers Barrel]
✓• Collaborating with online team, to ensure all activities are executed on time and all money has been spent by brand owners
✓• Understand current competitor and market pricing on offers being proposed by suppliers
✓• Supporting buyers to negotiate best deals for LWC to feature in the brochure
✓Administration Support
✓• Support Buying Team in New Product Set Up Process including:
✓• Collating all slides, taking minutes and circulating post meeting actions for fortnightly New Product Review Meetings
✓• Issuing out and checking accurate supplier completion of new line forms
✓• Comparing cost prices against competition and required LWC margins
✓• Pricing and Retro Support
✓• Regularly updating company pricing bible
✓• Accurate recording of Grey Market purchases
✓• Invoicing suppliers for retrospective discounts and overriders calculated by Buying Team
✓• Checking supplier price and abv changes and updating systems as required
✓• Monitoring competition brochures, website, special offers and compare to LWC pricing, seeking support from brand owners to activate similar mechanics in LWC
✓Key Skills:
✓• Excellent Communication Skills, able to engage at all levels of the business
✓• Ability to multitask and ensure clear communication with key personnel
✓• Excellent Customer service skills [internal & external].
✓• Competent with Microsoft programmes including Excel and Powerpoint
✓• Excellent time management and prioritisation skills
✓• Adaptable, able to work as part of a fast growing business managing multiple requirements at any time
✓• Team Player with strong relationship building skills
✓• Strong history of engaging with internal stakeholders and external suppliers
✓Additional Preferred Skills & Experience:
✓Full understanding of ‘Trinity’, Diver and Cyberquery system
✓Previous experience working in On Trade or Drinks Wholesale Show more →